August 2025 Minutes
all minutes are in draft form
August 5, 2025
6:00 p.m.
United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT WEB MANAGER
Joe O’Brien
Steve Jennings CLERK ASST. OPERATOR
Nancy Benson
1. Call to Order and Welcome. Joe O’Brien called the meeting to order at 6:00 p.m. Steve asked to have Poker Hill fencing added, which was added as 7E to the Agenda. The Agenda was adopted as revised.
2. Review and approval of minutes of previous meeting(s). Minutes from the July meeting were approved.
3. Review and approval of financial statements. The financial statements for July were approved.
4. Customer Comments.
Joe received a call from a customer on Vermont Route 15 that is leaving for six months and was worried about his invoices. Joe told him to pay the current one and pay any additional ones when he returned.
Joe received a call from the Listeniks who said their water was colored. They called back to say they were sorry and that the water was clear. They were drinking through a colored glass.
Steve received a call from Tim Hathaway regarding 25 Palmer Lane that the water line had melted. He should check with Dig Safe for water line. Joe said the water was shut off there after the fire.
Joe received a call that there was a typo in the CCR.
Doug Keith asked for a copy of the CCR.
5. Operations Report.
Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
Routine testing and operations.
Brian said there was a leak in the cistern.
Joe said Lance from SOS had a headset on to locate where the water was moving when they fixed the break on Raceway.
Steve said we should have some analyzers on hand for the chlorine issues. Steve will check with Brian.
6. Old Business.
A. Joe said ECI told him they had a meeting coming up, which was a week ago. He hasn’t heard back and will contact them again for the hydrant replacement.
B. We were listed as a co-developer on the State application for Harvest Crossing. They had to change it. They submitted an allocation request for nine units. Steve made a motion to approve the allocation, which was approved.
C. Regarding the Mill Development, Joe noticed they were doing some cleaning up around the sawdust building and trees in the millyard.
7. New Business.
A. Regarding the sanitary survey issues, Ryan Carmier is going to do a pressure reading on 70 Maple Ridge. Joe will confirm with him. The State said another reading under 20 lbs., we will have to apply for a waiver.
The State does not realize that we had a 2023 tank inspection.
We need to keep an eye on the Maple Ridge cistern leak.
Tanner is working on the operation manual.
Everything needs to be done by the end of August.
B. Joe will call Steve and Tanner on a Sunday afternoon for their week schedules for a date to do the clean up of the vegetation at the storage building. We will get roofing supplies after the clean up. Steve will do a design for the roof. He said slats of wood for the metal roofing with foam to seal. Joe will get Brian on recycling the containers.
C. Steve said the shipping container is coming along. He has installed shelving – four on one side and two on the other. There is a wooden display on one side, a board for handing shovels, etc., and plywood for smaller things. He said they could start moving things in. He put in solar lighting and a couple vents to let out the heat. He may need a couple more vents. He said a longer lock or shipping container lock is needed. The doors swing easily. There is a motion light over the door and we need to see if it works.
Steve said he still needs to get a generator and an electric or gas powered pressure washer. The trash pump is gas. He bought a crescent wrench. Needs to get a 50’ extension cord.
D. Brian and Joe did the sidewalk curb stops. There were only two and the contractor got extenders. They could not find a couple according to the maps. Joe said we should contract with someone to determine where they are.
E. A tree fell down on Poker Hill and smashed the fencing. Steve called FE Hart Company, but has not heard back. He thinks we can hammer it out and pull up the fencing. The barbed wire is also broken.
Do we own anything after the fence line. Joe said Marc doesn’t have any drawings. Joe will go the Town Clerk to see if there is anything and check with the Engineer. There are other branches to clear. Joe will check with Andy Forsberg, who lives next door.
8. Next Regular Meeting. Next regular meeting September 2, 2025 at 6:00 p.m.
9. Review and Approve Bills. Bills were reviewed and approved. Steve asked about the SOS invoice. He said they got a 10” saddle instead of an 8” and were supposed to credit us. Joe will ask Brian if they left it with us or took it back.
Adjournment. The regular meeting was adjourned at 6:45 p.m.
Respectfully submitted,
Nancy Benson, Clerk/Treasurer
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Joe O’Brien, President