August 2024 minutes
August 6, 2024
6:00 p.m.
United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT WEB MANAGER
Joe O’Brien
Steve Jennings CLERK ASST. OPERATOR
Tanner Palmer Nancy Benson
1. Call to Order and Welcome. Joe O’Brien called the meeting to order at 6:26 p.m. The Agenda was adopted as presented.
2. Review and approval of minutes of previous meeting(s). Minutes from the July meeting were approved.
3. Review and approval of financial statements. The financial reports for July were approved.
4. Customer Comments. Everyone received numerous calls about the leak on Raceway for not having water, the road closure and boil water notice. Joe and Steve delivered the boil water notices to the affected residences. A resident not on our system told Joe the warning should have been worded different to say which areas were affected. The Jericho Town Clerk also asked us to clarify next time. A note will go out with the next billing to ask people for their e-mail addresses for faster communication.
Joe Marriott left a message that a pipe was broken and needs replacing. Joe called and left a message and has not heard back. He will try again.
Lee Dumas told Joe that his meter reading was not right. Joe explained to him that the meters were not read and it was an estimate. That wording was stated on the invoices.
Joe will check with Brian about connecting the wires on the Tracy Martin meter.
5. Operations Report.
Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
Routine testing and operations.
Notices have been received for low voltage on the battery backup on Maple Ridge. Brian has taken out the batteries and replaced them, which didn’t worked. Brian is meeting with Champlin this week to go over.
6. Old Business.
A. Nothing new on the Mill Development.
B. Joe has been in touch with the representative and advised that the allocation request was approved. The design has to be approved and submitted. The engineer has been in touch. They will tap onto the main line and go to the houses. The District will own up to the curb stops. The District will take over maintenance and they will become part of the water system. From the curb stop to the house is the homeowner’s responsibility. The Church has approval for eight single homes.
C. For the hydrant replacement at 385 Vermont Route 15, Brian is going to talk with Lance at Simon to purchase a hydrant for us. Joe will contact Chris Wells as to when he can do the digging this fall. Lance will be there for the installation. We will install it ourselves.
For the hydrant at the corner of Raceway and Vermont Route 15, we are talking with Lance about raising it up. Chris Wells will dig that area as well. We will put in an extension to raise it up. Brian will talk with the fire fighters to see what will satisfy them to dig out for the nozzle.
D. The 22 Harvest Run address is not associated with the United Church Harvest Crossing Development. It will be a new paragraph in the July minutes. The change to the July minutes was approved.
They are waiting for engineer drawings. John Leo is the contractor. Before they bury the tap and house connection, Marc will do the final inspection.
E. The quarterly meter reading was not done as Andy did not have the part he needed to connect to the reader. Invoices went out based on the last quarter.
7. New Business.
- Joe sent the service line inventory review paperwork to the State. The State sent back approval of the plan. Plan will be sent to Marc to put on the website.
B. Raceway Road break was repaired. Chris Wells put back soil after repairs. Joe received a call from the Assistant Town Administrator, after they called Chris Wells first, that the head of the road crew was not happy with the repair. Joe talked with the Town Manager who wanted us to put down a load of gravel. Joe asked what gravel they used and they would have to wait if we don’t use the same one. Chris Wells went to Hinesburg Gravel for a load of gravel and took care of it on July 31. Joe has not heard anything since. Joe and Brian reseeded on Raceway Road.
C. For summer repairs, the two hydrants will be done. The curb stops will be looked at. Joe believes the one on Park Street is broken. Joe will talk with Chris Wells to dig them out for replacement. Joe will talk with Brian on the shut off.
D. The chlorine analyzer has been having problems again. Brian sent an estimate from Hatch for a replacement for $5,300.00. Joe recommenced purchasing a new one as the repairs are costly. Brian should be able to install it. A motion was made and approved to purchase a new system.
E. Steve has a growing list of equipment purchases. He also recommended a pump and hose to help clear out water for areas like the Raceway Road repair. Steve also recommended a 10’ x 10’ shipping container to store big tools in. It could be put on cinder block to keep it off the ground. He said it should be about $2,100.00. Joe will check with Brian to see if he has anything to add to the list. Steve will send out the list for review. It should be around $4,000.00, not including the storage container.
Brian is going to bring the white 30 gallon drums to St. Albans. It cost $75.00 ton to get rid of.
Marc asked the Board to consider purchasing a screaming frog for the website. It is $259.00 for a year. A motion was made and approved to purchase the screaming frog for one year.
8. Next Regular Meeting. Next regular meeting September 3, 2024 at 6:00 p.m.
9. Review and Approve Bills. Bills were reviewed and approved.
Adjournment. The regular meeting was adjourned at 7:24 p.m.
Respectfully submitted,
Nancy Benson, Clerk/Treasurer
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Joe O’Brien, President