2023 Annual meeting
all minutes are in draft form
MINUTES OF THE ANNUAL MEETING - 2023
The annual meeting of the Jericho-Underhill Water District was held at the United Church of Underhill in Underhill Flats on Tuesday, October 3, 2023. The meeting was called to order at 6:00 p.m.
Attendance
Joseph O’Brien 41 Maple Ridge Road; Nancy Benson 10 Meadow Lane; Tanner Palmer 333 VT Route 15; Steve Jennings 423 VT Route 15; and Marc Maheux PO Box 236.
Action on Article #1.
Marc Maheux was nominated to serve as moderator for one year. The motion was so voted.
Action on Article #2.
A motion was made by Joseph O’Brien to accept the Minutes of the 2022 Annual Meeting as presented. A motion to accept the minutes as presented was unanimously carried.
Action on Article #3.
Marc said the base fee should not be less than last year on the reports. Nancy will research that. A motion was made by Joseph O’Brien to accept the reports of the Treasurer. The motion to accept the reports was unanimously carried. A motion was made by Joseph O’Brien to accept the report of the auditors. The motion to accept the report was unanimously carried. On the cleaning of tanks in the Trustees’ report, Champlin gave a quote of $12,000.00 for the three tanks minus $2,500.00 for the cistern that was done this year. We are waiting to hear from Simon. Marc asked about Water Solutions that did it previously. A motion was made by Joseph O’Brien to accept the report of the Trustees as presented. It was unanimously carried.
Action on Article #4.
Nancy Benson was nominated for Clerk for one year by Joseph O’Brien. It was moved nominations be closed. It was so voted and the clerk was instructed to cast one ballot for Nancy Benson for Clerk for one year.
Action on Article #5.
Steve Jennings was nominated for Assistant Clerk for one year by Joseph O’Brien. It was moved nominations be closed. It was so voted and the clerk was instructed to cast one ballot for Steve Jennings for Assistant Clerk for one year.
Action on Article #6.
Nancy Benson was nominated for Treasurer for one year by Steve Jennings. It was moved nominations be closed. It was so voted and the clerk was instructed to cast one ballot for Nancy Benson for Treasurer for one year.
Action on Article #7.
The slate of Vicki Milton, Harland Blodgett and William VanDeventer were nominated to serve as District Auditors for one year by Joseph O’Brien. Nominations were closed and the slate of names was so voted.
Action on Article #8.
Andy Forsberg was nominated for Collector for one year by Joseph O’Brien. It was moved nominations be closed. It was so voted and the clerk was instructed to cast one ballot for Andy Forsberg for Collector for one year.
Action on Article #9.
Steve Jennings was nominated as Trustee for a period of three years by Joseph O’Brien. It was so voted and the clerk was instructed to cast one ballot for Steve Jennings.
Action on Article #10.
A motion was made by Joe O’Brien to pay the Clerk $338.50 per month for the services rendered by the Clerk. The motion was so voted.
Action on Article #11.
A motion was made by Joseph O’Brien to pay the Treasurer $490.60 per month for the duties of the District Treasurer. The motion was so voted.
Action on Article #12.
A motion was made by Joseph O’Brien to pay the President $350.00 and each of the other two Trustees $200.00 per year to cover their expenses. The motion was approved.
Action on Article #13.
A motion was made by Joseph O’Brien to maintain the current regulations since the rates are out of the regulations. The motion was approved. Joe and Marc will work on edits to the 2014 regulations over the year.
Action on Article #14.
A motion was made by Joseph O’Brien to adopt a budget of $147,028.05 to meet the expenses and liabilities of the District and no increase in the base fee and sprinklers fee. There will be a three percent (3%) raise in usage fees. The connection fees will be raised by three percent (3%) – ¾” raised to $3,100.00, etc. Marc said they need to go over the 2014 capital plan more fully. Marc stated the hydrant at the corner of Route 15 and Poker Hill needs replacing, there may be curb stop replacements and the Maple Ridge tank may need replacement. Marc will send files to the Trustees. The motion was approved.
Action on Article #15.
Joe stated we had an opportunity to do a water line inventory with a State engineer. Marc did not believe it was worth it. Joe will check to see what the scope of the work is.
Action on Article #16.
Adjournment at 7:23 p.m.
Attest:
Nancy Benson
Clerk