July 2021 minutes
All minutes are in draft form
July 13, 2021
6:00 p.m.
United Church of Underhill Tent
TRUSTEES PRESENT OPERATORS PRESENT WEB MANAGER
Joe O’Brien Kirk Patch
Tanner Palmer
Steve Jennings CLERK ASST. OPERATOR
Nancy Benson
1. Call to Order and Welcome. Joe O’Brien called the meeting to order at 6:00 p.m. to adopt the Agenda. A motion was made to add the beaver dam as 8G and an executive session on personnel to the agenda. The Agenda was adopted.
2. Review and approval of minutes of previous meeting(s). Minutes from the June meeting were approved.
3. Review and approval of financial statements. The financial reports for June were approved.
4. Customer Comments. Joe, Kirk and Nancy received quite a few phone calls on the boil water notice. Kirk said Marc handed them out previously, but did not want to this time. A notice should go in Front Porch Forum and possibly a sign by the park.
5. Correspondence. Booklets.
6. Operations Report.
Operator’s Report.
- Water usage. ________ gal/day
- Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
7. Repairs, Maintenance, and Connections.
Kirk read the meters at the end of June. There were a handful of touchpads to replace. 9 Creekside Road will not respond to Kirk’s phone calls. A notice to respond may be mailed. The readings compared with the usage readings.
Kirk did quite a few Dig Safe locations in June.
The sidewalk started the second to last week of June instead of July 12. Marc is doing most of that.
Kirk met with BRMS regarding usage. Marc reviewed the usage. They advised the school to take daily readings. The reading may be a digit off.
There have been problems with the chlorine pump. Marc helped rebuild. It did go six months without touching. May be time to replace.
Kirk said they flushed Park Street. It was asked about a system wide flushing. Notice should got out when a date is picked.
8. Old Business.
A. A little bit of action happened on the Mill Development. They asked for an additional 1,300 gallons. Hamlin wants to put in a hydrant. It would require a construction permit for a new line from River Road to the store. Will wait and do with construction. Kirk was asked about sharing the cost of an 8” service line. Will only if upgrade service line services houses.
B. Nothing new on United Church.
C. Tatro revised allocation was approved.
D. Nothing new.
E. Mowing is happening.
F. Kirk will confirm with Andy for flushing and notify.
G. Steve said the beaver dam is still there. He will call the game warden. They may do it for free for the pelt.
9. New Business.
A. Joe wrote a letter regarding the American ARPA Recovery Grant. He will send a copy out. We could not apply as a District. Joe wrote to both towns. We wouldn’t have to spend it right away; have three years to spend. You don’t have to say right away what you are spending it on. The Towns had to apply. They sent it to the State. There is $3,000,000.00-$4,000,000.00 for water.
B. Courtland did a good job on the hydrant replacement. They did add main lines valves.
C. Marc has been dealing with the sidewalk construction. The curb stops land in and around the sidewalk. Kirk said we should put in valve box covers. They are relatively inexpensive. Marc has been a great asset with the construction. Marc talked with the Fire Chief, who requested a different attachment to the hydrants. They are about $400.00 each. It will be done on any new ones put in.
D. Hutchins is doing the Park Street drainage relocation for $26,000.00. The Town did not send it out to bid. Brad Holden said it was way to high and they are not taking part. Kirk said Courtland would have done it for $11,000.00. Courtland could do the open cutting for drainage in the next couple of weeks. They want us to pay one-third of the relocation cost. The Board said no.
E. Kirk called regarding the tank inspection and is waiting to hear back.
10. Next Regular Meeting. Next regular meeting August 3, 2021 at 6:00 p.m.
11. Review and Approve Bills. Bills were reviewed and approved.
Adjournment. The regular meeting was adjourned at 6:40 p.m. The Board went into Executive Session at 6:42 on an employee matter and ended at 6:47 with no motion being made.
Respectfully submitted,
Nancy Benson, Clerk/Treasurer
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Joe O’Brien, President