​​​​​Jericho Underhill Water District Underhill, VT

all minutes are in draft form

 

April 2, 2018

7:00 p.m.

Basement of the United Church of Underhill

 

TRUSTEES PRESENT                   OPERATORS PRESENT               GUEST PRESENT

Joe O’Brien                                                 Marc Maheux                             

Jason Ritter                                        

Steve Jennings                                                      CLERK                                       ASST. OPERATOR

                                                                Nancy Benson                                       Mike Willard

 

1.   Call to Order and Welcome.  Joe O’Brien called the meeting to order at 7:01 p.m. to adopt the Agenda.  Item #12 was added to the Agenda for the Trustees to go into executive session to discuss a personnel matter for future employment.  The Agenda was approved with the addition.

 

2.   Review and approval of minutes of previous meeting(s).  Minutes from the March meeting were approved with a word change in 7A from board to bore.

 

3.   Review and approval of financial statements.  The financial reports for March were approved.

 

4.   Customer Comments. 

 

A.  Marc spoke with Rob Groff.  He wants to tap the main on Thursday.  Marc talked with the contractor.  There is a ¾” line.  The plans are to upgrade to 1”.  They want to go up to a 4” line for a sprinkler system.  Marc told him to go back to the engineer to review and approve.  More discussion needs to be done.  Marc needs to see engineering drawing and make a recommendation to see if plans meet approval so they can apply for permit to connect and pay engineering fee.  Jason made a motion for Marc to make decision, which was approved.

 

B.  Marc talked with Tatro, who wants to start back up at Union Bank.  Mike will do tracing to locate old service line so as to not hook into and disrupt other side of road.  Marc will be there to see if it makes sense from remembrance.  The project will disconnect hydrant, shut off value capped and box removed.

 

5.   Correspondence. 

 

A.  Newsletters.

 

6.   Operations Report.

 

1. A.    Operator’s Report.
   1. i.                    Water usage.  35,842 gal/day
   2. ii.                  Test Results and Testing.

Bacteria results negative.

Fluoride results within tolerance.

 

1. B.     Marc said the CCR template is available.  Marc drafted the proposed document and will make a couple changes.  The report is available on line.  A cover page with the link to the report will be mailed out with the April invoices.

 

C.  There are no frost issues so far.

 

D.  Marc said flushing should be done end of April, beginning of May over two days to avoid the low well level alarms.  Mike has a plan to do it May 1 and 2.  The control building, Palmer Lane and Liberty Lane will be done first day and Raceway, Meadow Lane and Jacobs Hill the second day.  Steve has a person at work that would like to help.

 

E.  Marc said Helen reported the fluoride levels were high.  Marc looked at the lab results on line and the tests were consistent.

 

F.   Marc said the pump test will not be done until they can get across the river.

 

G.  Marc spoke with Andy about becoming the assistant operator.  Andy is interested in the position.  Mike will start going through what he does.  Joe asked if there was a course Andy could take and Marc said he would need 18 months with a certified operator.  Marc spoke with the State about extending his time.  Jason made a motion to pay for Marc’s Vermont Rural Water course, which was approved.

 

H.  Marc purchased a new Neptune handheld reader.

 

I.    Marc said the test kits were ordered and received.

 

J.   Marc said they need to finish the old hydrant maintenance and start on new ones.  Some should be scraped down and painted.  It was suggested to rent an air compressor and sand blaster.  Jason will test for lead.  More discussion next month on the hydrants.

 

K.  Marc recommended we buy a gallon of expensive paint to paint dome of hydrants to reflect in the dark.  Marc will do research on paint and prices.

 

L.  A five percent pay increase was agreed to go back to January 1.  Marc will look at the salary schedule for a trainee.

 

M. Marc said gross alpha and nitrate testing to be done in July, August and September.

 

N.  Mike said there was a low coolant level on River Road.  The hose clamp was leaking at the top of the exhaust.  Mike tightened up.  There is corrosion on the clamp.

 

O.  Marc stated Andy has agreed to mow lawn at same rate or three percent more.

 

7.   Repairs, Maintenance, and Connections.

 

1. A.  Marc heard from the engineer on the Brown’s River project.  They are opening bids.  Tyler Billingsley, the engineer, will get back to Marc with connection questions.  They will bore under the loop.  Stages of the project need to be done.

 

8.   Old Business.

 

1. A.    There was nothing new on the Mill Development update.

 

1. B.     Capital plan was reviewed at last meeting.

 

1. C.    The capacity spreadsheet was sent to the Board members.

 

9.   New Business. 

 

1. A.    Marc’s employment was talked about and Andy is onboard.

 

B.  Flushing will be done before next meeting.

 

C.  Mike is out of town April 13-15 and May 10-19.

 

10. Next Regular Meeting.  Next regular meeting May 7, 2019 at 7:00 PM.

 

11. Review and Approve Bills.  Bills were reviewed and approved.

 

Adjournment.  The regular meeting was adjourned at 7:51 p.m., at which time Jason made a motion to go into executive session.  The Board went into executive session at 7:52 p.m. to discuss personnel matters.  The Board exited the executive session at 7:59 p.m.  The meeting was adjourned with no vote taken.

 

Respectfully submitted,

 

 

Nancy Benson, Clerk/Treasurer

 

 

____________________________________

Joe O’Brien, President