November 2018 minutes
all minutes are in draft form
November 1, 2018
7:00 p.m.
Basement of the United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Joe O’Brien Marc Maheux
Jason Ritter
Steve Jennings CLERK ASST. OPERATOR
Nancy Benson Mike Willard
1. Call to Order and Welcome. Joe O’Brien called the meeting to order at 7:02 p.m. to adopt the Agenda, and stated he was modifying the Agenda to include a quick audit under 8.D. The modified Agenda was approved.
2. Review and approval of minutes of previous meeting(s). Minutes from the October meeting were approved.
3. Review and approval of financial statements. The financial reports for October were approved.
4. Customer Comments.
A. Marc spoke with Tatro regarding water to the office and bank and stated it was taken care of.
B. Marc spoke to a couple people regarding the flushing notice.
5. Correspondence.
A. Newsletters.
6. Operations Report.
- A. Operator’s Report.
- i. Water usage. 43,458 gal/day
- ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. Flushing of the hydrants has been done.
C. The chemical pump was replaced. Marc stated the chlorine level drops off when the pump is not running. It is .23 when running and should be slowed down.
D. Marc stated there was chlorine on Poker Hill Road.
7. Repairs, Maintenance, and Connections.
- A. Marc stated three more old hydrants need to be taken care of before it gets too cold.
- B. Marc stated Pump #1 is less 20 gallons as Pump #2. Need to determine if it is the well or pump. Marc to contact Granite Group.
- C. Mike said the water was dirty when flushing and recommended it being done over two days instead of one.
- D. Mike stated that Andy used an inch worm he brought from the Fire House for the flushing. Marc stated a flush box or inch worm would help in the future. Marc will look into purchasing/making an inch worm.
- E. The blow off on Liberty Lane is leaking while turned on.
- F. Marc stated a new lead copper plan needs to be developed. The next test is 2021.
8. Old Business.
- A. Marc spoke with Tatro about a ¾” line. He said he could pay the difference between a ¾” line and a 1” line of $1,100.00 for the connection across 15.
- B. Marc received a call from the Jericho health officer regarding the shallow well across from the Middle School. The District could put in for approximately $3,500.00. Tatro will take care of ultimately.
C. A motion was made and approved for an audit of the books. Nancy to contact David Lavallee for a cash reconciliation and see what he needs.
D. An official resignation is needed from the meter reader. Marc will interview the people interested in the position and will know by December. Dwight is willing to work with the person to train them.
9. New Business.
- A. A five percent increase in budget was proposed with a five percent increase in payroll starting in January. The rate of pay for all employees will be reviewed at the December meeting.
- B. Marc stated hydrants need to be replaced. Jason to update list of to dos for December.
- C. Mike will be gone November 6-13.
10. Next Regular Meeting. Next regular meeting December 4, 2018 at 7:00 PM.
11. Review and Approve Bills. Bills were reviewed and approved.
Adjournment. The regular meeting was adjourned at 7:57 p.m., at which time Jason made a motion to go into Executive Session. The Board exited Executive Session at 8:08 p.m. The Board approved a pay increase for Jane Maheux from $20.00 to $25.00, including October.
Respectfully submitted,
Nancy Benson, Clerk/Treasurer
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Joe O’Brien, President