August 2018 minutes
all minutes are in draft form
August 13, 2018
7:00 p.m.
Basement of the United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Joe O’Brien Marc Maheux Nancy Benson
Steve Jennings
Jason Ritter CLERK ASST. OPERATOR
Jane Maheux Mike Willard
Joe O’Brien called the meeting to order at 7:02 pm to adopt the Agenda, which was approved.
1. Review & approval of previous minutes. Minutes from the July meeting were approved.
2. Review & approval of financial statements. The financial reports for the July meeting were approved.
3. Operations Report.
A. Operator’s report.
i. Water usage. 44445 gal/day
ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. Aquadene has been ordered and it is in.
C. Hydrant repairs: Marc suggest that we hire Mike McDougal to check and repair the hydrants. Jason made a motion to hire Mike McDougal, Steve seconded the motion and was so approved. Mike installed whips on hydrants except on Meadow Lane. It was discussed that Main Line valves need to be inspected and exercised. Mike will add it to his work list. There are still a few curb stops that still need to be found (Willow Lane, Farmhouse). While the budget is being prepared consideration should be taken that we need to repair some.
D. Lead and Copper samples and Halocetic Acid and Trihalomethanes are at the lab.
4. Customer concerns/comments
- A. Received an allocation form Lazarus and Lisa Koep 15 River Road. Jason made a motion to approve the allocation for 15 River Road, Steve seconded it and the motion was approved.
- B. Joe received a letter from the State about hydrant for Farmhouse Rd/Brook Bend. Marc thinks it is in regards to when Peter Geiss developed that area, he will check to find out.
5. Repairs and Maintenance.
- A. Marc said that we will need to have a draw down done on Pump #2 to evaluate the issue. Marc will contact Spafford’s.
- B. Marc is going to contact Kirk Roberge about mowing down by the Old pump house.
- C. The fluoride saturator has been cleaned and the chlorine pump foot valve was rebuilt by Marc and Mike.
- D. Generator maintenance has been done on both generators.
6. Old business.
- A. Marc brought up about a discussion about on Poker Hill to help increase flow to Barrett Lane when we bore to add a service at 36 Poker Hill. Joe asked that he get prices on this.
- B. Nancy Benson was present to view a meeting and Jane will schedule time for orientation to the water district procedures.
7. New Business.
- Jason’s first draft of a budget was reviewed and discussed and will be re reviewed at the September meeting.
- Mike will be out of town September 14-23.
- C. Marc pointed out that the tanks need to be power washed Mike will add this to his work list.
8. Bills to review & approve for payment. Bills were reviewed and approved.
9. Next Meeting Date: Next regular meeting September 3, 2018 at 7:00 PM.
10. Adjournment. The regular meeting was adjourned at 8:15 PM at that time Jason made a motion to go into Executive Session to discuss Personnel issue. The Board exited executive session at 8:23 PM. After the Board exited Jason made a motion “The Board would pay Nancy $20.00 and hour during the training process Steve seconded and the motion was approved.
Respectfully submitted,
Jane Maheux clerk/ treasurer
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Joe O’Brien President