February 2015 minutes
all minutes are in draft form
February 2, 2015
7:00 p.m.
Basement of the United Church of Underhill
DRAFT
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Peter Mitchell Marc Maheux
Joe O’Brien
Jason Ritter
CLERK ASST. OPERATOR
Jane Maheux
Peter Mitchell called the meeting to order at 7:02 pm to adopt the Agenda, which was approved as amended to include Mike Willard’s concern.
1. Review & approval of previous minutes. Minutes from the January meeting were approved. The minutes from the January 19 Special meeting were approved.
2. Review & approval of financial statements. The financial reports for the January meeting were approved. Mike Willard has a concern his SS # was visible through the envelope when he received his W2 and he wanted to know if the District would pay for identity theft protection for him. Peter contacted VLCT to see if they had any recommendations for the District, he is waiting to hear back from them tomorrow. Joe made a motion to support Mike and Dwight through this 1st through VLCT and our insurance and if they do not cover then to purchase Identity Theft protection for up to 6 months. Jason seconded the motion. Marc also suggested that Peter should check with VLCT and see what the Postal Service responsibility would be with this since these were in the hands of their employees only
3. Operations Report.
A. Operator’s report.
i. Water usage. 51900 gal/day
ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. Marc contacted Bob Murphy with Efficiency VT he gave him an 800 # to call to speak with a project intake coordinator.
C. Marc got a call from a customer on Brookside Drive that he no water Marc told him where to check for frozen pipes and how to thaw them. Peter Geiss called and said his tenants had a slug of dirty water on Brook Bend Marc told him that it sounded like his water was freezing and he should check the heat in the basement. Don Morin requested his water shut off so he could update some valves. This has been done Jane will bill him accordingly.
D. Worked on the gate with Mike to aline it and he has also turned over the responsibilities of the control building to Mike unless he has problems and he will continue to do checks as well.
4. Customer concerns/comments
5. Repairs and Maintenance.
- Marc to contact Wayne about working T&M on RT 15 Project.
6. Old business.
- Marc has not contacted Randy Troupe about coming back in the spring for more leak detection but will be doing so.
- Marc was able to work from home to provide O’Leary Burke with the information they requested.
- Discussion was had about updating the Facilities and Capital needs Plan of the District; Peter contacted Alan Huizinga and asked what it would cost for his company to do this approx $1,000.00 and this would include a site visit and update. Through further discussion the Board decided to update the plan with their wish list themselves
7. New Business.
A. The Board discussed setting up sinking fund for the District for funding major maintenance expenses including VT Rt 15 improvements, and Capital needs Plan for the District. Jane is to get paperwork from the bank for the voter approved loan of $75,000.00 loan, she will also discuss with Dick Wheatley as to what new accounts we will need in our bookkeeping program. More discussion to follow at the next regular meeting.
8. Bills to review & approve for payment. Bills were reviewed and approved.
9. Next Meeting Date: Next regular meeting March 9, 2015
10. Adjournment. The meeting was adjourned at 8:59 PM.
Respectfully submitted
Jane Maheux clerk/ treasurer
Peter Mitchell President