November 2014 minutes
all minutes are in draft form
November 3, 2014
7:00 p.m.
Basement of the United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Peter Mitchell Marc Maheux
Joe O’Brien
CLERK ASST. OPERATOR
Jane Maheux Mike Willard
Peter Mitchell called the meeting to order at 7:10 pm to adopt the agenda, which was approved.
1. Review & approval of previous minutes. Minutes from the October meeting was approved with corrections.
2. Review & approval of financial statements. The financial reports for the October meeting were approved with corrections change inches to feet, add Randy Troupe and 1350 gallons a day to the market allotment.
3. Operations Report.
A. Operator’s report.
i. Water usage.62632 gal/day
ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. The leak at Poker Hill tank has been repaired it was a leak in a bell joint that probably was not pushed together enough. It still seems that we may have a leak in another place, Peter is checking to see if it is possible to get Randy back to check more.
C. Four hydrants were flow tested with the fire department; Marc would like to get the information from that night from O’Leary and Burke. They were not able to work some of the hydrants Marc ordered parts so they can get them working. The one on the corner of Park Street and Robinson’s on Rt 15 has been repaired.
D. There were 3 requests from Vt Gas to locate water lines 391 VT RT 15, 331 VT RT 15, 354 VT RT 15. Also Mike Rainville requested the water line located for 10 Dumas Road, Marc and Jane did this now Jane should bill him for this.
E. Two hydrants on River Road are not draining; Marc painted the front cap on them red and has informed the fire department that these hydrants do not drain.
F. The board on the generator at Poker Hill that does the weekly test is not working correctly and does not do the self-test. The generator still starts fine.
G. There is a new policy from the State Fluoride Department that all accuvacs we need to order from AIDC in Williston.
H. Mike has power washed ¾ of the Poker Hill Tank will need a boost to get a little higher. Has been checking and losing caps on hydrants and greasing them.
4. Customer concerns/comments
A. Kevin Campbell sent an email sharing what he thought about PSN and that he would like financial reports on the web site. Peter emailed him a budget summary and a balance sheet for the end of the fiscal year.
B. Rachel Langlois has requested a physical disconnection, Marc and Peter discussed this and Marc called her back and explained in our bylaws it is too late to dig this up until next spring. Calvin Caswell is in the process of buying the house so Marc asked him to send a letter stating he would be the responsible party starting on October 1st.
C. A foreclosure bank has contacted us about removing the hydrant from 6 Farmhouse Road since they will be winterizing it. Marc had removed the meter, which had already frozen and broken.
5. Repairs and Maintenance.
A. Marc reported that the well head electric should be done before winter he will contact electricians and will also get a price on repairing Maple Ridge.
6. Old business.
A. Financial Plan: Peter suggested that we work with O’Leary and Burke to update the plan. Joe suggested that Peter get an estimate with them on the cost to do that and then Peter felt the Board and the Operators should meet with O’Leary and Burke. Peter would like Jason to meet with Marc to create a scope of work and present it for review at the December 1st meeting and potentially meet with Paul on January 5th.
B. The discussion was had about having the budget ready for review, for the September meeting.
C. The Board would like to adopt an annual preventive maintenance schedule; they have asked Marc to work on creating one.
7. New Business.
A. Joe made a motion to donate $315.00 to the church for the use of a meeting room. This was approved
8. Bills to review & approve for payment. Bills were reviewed and approved.
9. Next Meeting Date: Next regular meeting December 1, 2014, at 7:00 PM.
10. Adjournment. The meeting was adjourned at 9:05 PM.
Respectfully submitted,
Jane Maheux clerk/ treasurer
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Peter Mitchell President