July 2014 minutes
all minutes are in draft form
July 7, 2014
7:00 p.m.
Basement of the United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Peter Mitchell
Joe O’Brien Marc Maheux Matthew Morel
Jason Ritter
CLERK ASST. OPERATOR
Jane Maheux Mike Willard
Peter Mitchell called the meeting to order at 7:05 p.m.
1. Review & approval of previous minutes. Minutes from the June meeting were approved.
2. Review & approval of financial statements. The financial reports for the June meeting were approved.
3. Operations Report.
A. Operator’s report.
i. Water usage. 57782 gal/day
ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. District purchased a spoon to remove stones and dirt out of curb stops, Marc reported it works well. Extra water samples were done after the valve replacement at Guay’s.
C. Flushing is complete. Marc would like to start marking all the main line valves before the leak detection work is done. The Board approved this. A company out of Maine will be performing the leak detection work.
D. Marc reported there were no issues with the meter reading. Marc shut off the water at Wesson on River Road and Cline’s on Valleys Edge for nonpayment; it looks like both properties have been foreclosed on. When he was out doing this he also put a riser on the curb stop at Villeneuve’s rental property by the bridge so it would be easier to access.
E. Since John Champlin worked on the signal loss it is not happening as often but does not seem to be completely corrected, need to figure out a fix so it does not completely fail. Chlorinator is still not working correct found the discharge line had ruptured. Marc ordered two bottom dual check valves to replace. Control building generator has been serviced.
F. Mike removed a tree from the fence at the Poker Hill tank; he is also going to power wash the moss off the Maple Ridge tank. The Board approved the purchase of an extension wand for a power washer to do this.
4. Customer concerns/comments.
- A. Matthew Morel proposed to pay the bill he acquired when he purchased the Brian Kelley property over 18 months this would make a payment of approx $384.00, he would like to pay on the first of the month starting on August 1st. Jason made a motion to accept his proposal Joe seconded and the Board approved. Jane will create an agreement and meet with Matt to have him sign it. Marc said the meter needed to be changed since it had not been updated and this will happen after the first payment is received.
- B. A letter was received from Tom Morse he feels the District is bill in perpetuity. Peter to contact him to clarify what he is saying.
5. Repairs and Maintenance.
- A. Broken meter at 407 Vt Rt 15 has been replaced.
6. Old Business.
- A. Peter contacted Phil Jacobs about the water line easement for Jacobs Hill and we have still not heard anything.
- B. The Merchants back does not have credit cards so the Board approved a Debit card.
7. New Business.
- A. Hydrant whips and flags have been purchased.
8. Bills to review & approve for payment. Bills were reviewed and approved.
9. Next Meeting Date: Next regular meeting August 4, 2014
- A. 10. Adjournment. The Board went into executive session at 855 to discuss a personnel issue. The Board made a motion during Executive session on July 7th Jason made a motion that Jane Maheux submit an expense account request for $200.00 per month for the use of her home to carry out the jobs of Clerk/Treasure of the JUWD. These payments are to continue for no more than 16 months. Joe seconded the motion and the Board approved. Adjournment 9:29 PM.
Respectfully submitted,
Jane Maheux clerk/ treasurer
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Peter Mitchell President