February 2014 minutes
all minutes are in draft form
February 3, 2014
7:00 p.m.
Basement of the United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Peter Mitchell
Joe O’Brien
Jason Ritter
CLERK ASST. OPERATOR
Jane Maheux Mike Willard
Peter Mitchell called the meeting to order at 7:03 p.m.
1. Review & approval of previous minutes. Minutes from the January meeting were approved with corrected #’s.
2. Review & approval of financial statements. The financial reports for the January meeting were approved.
3. Operations Report.
A. Operator’s report.
i. Water usage. 489149 gal/day
ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. Marc and Mike freed up the curb stop at 407 VT RT 15 on Sunday so they could turn the water on Monday per the Realtors request.
C. Marc cleared the snow out the front of the tank on Poker Hill Tank.
D. Marc will pick up bottles for the Nitrate test since it is due this quarter.
4. Customer concerns/comments.
A. Amy Beaton called to say her water was running very slow when she turned it on, Marc asked if the basement was heated she replied no so he explained to her that she needed to heat it so it would not freeze up down there.
B. Randy Clark questioned the Sprinkler Fee that was billed to the Fire Department on the current bill he felt they should not be charged this. Peter discussed this with the Board and they decided since the other properties that have sprinklers paid this we should continue status quo. He continued to explain that the Fire Dept has a new ISO rating 4-6. Peter felt it would be good to put something on our next bill to inform our customers of this. Jane explained she thought the Fire Department should do this since she felt she could not explain the change and what it meant if customers contacted her. Joe suggested the Fire Department put it on Front Page Forum or in the Mt. Gazette.
5. Repairs and Maintenance.
- Jane will send a bill to Mike Skinner for the customer requested work at 407 VT RT 15.
6. Old Business.
A. Peter went to the bank and picked up the paper work to correct signers and users there. Jason made a motion to remove Dick Eldred and add Joe O’Brien to the checking account. Joe seconded the motion and it so passed. Jason made a motion to remove Roger and Kathy Koniuto and Dick Eldred from Safe Deposit box and add Joe O’Brien and Jane Maheux, Peter seconded this motion and the motion was approved.
B. Peter gave a draft copy of the History of the Water District to the Board members for their review.
C. Peter showed the Debra Rawson Library Budget projections sheet, he felt it was a good model it projected out one extra year and he feels that would be good. Thoughts were discussed next step to study more and ask Marc for his input. Major question how do we fund for this, possibly raise rates systematically over the years. The list of possible improvements needs to be updated and then prioritized.
D. The Board discussed the right of way for the road to the Control building now that the home is being built we should share maintenance cost with the home owner. Joe will contact Glenn Martin and discuss the split with him.
7. New Business.
A. The District received a letter from Jeb Spaulding on preparing for emergencies and flood insurance and State and Federal reimbursement during an emergency. Joe will check with the Town to see if they are going to be joining in.
B. Upcoming vacations Mike 11-18, Joe 20-27, Marc and Jane 20-2. Marc is having surgery on March 4.
8. Bills to review & approve for payment. Bills were reviewed and approved.
9. Next Meeting Date: Next regular meeting March 10, 2014
10. Adjournment. The meeting was adjourned at 9:05 PM.
Respectfully submitted,
Jane Maheux clerk/ treasurer -----------------------------------------
Peter Mitchell President