September 2013 minutes
all minutes are in draft form
September 9, 2013
7:00 p.m.
Basement of the United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Peter Mitchell Marc Maheux
Joe O’Brien
Jason Ritter
CLERK ASST. OPERATOR
Jane Maheux
Peter Mitchell called the meeting to order at 7:06 p.m.
1. Review & approval of previous minutes. Minutes from the August meeting was approved
2. 2. Review & approval of financial statements. The financial reports for the August meeting were approved
3. Operations Report.
A. Operator’s report.
i. Water usage. 57659 gal/day
ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. Marc has met with the Sidewalk Project twice and the final meeting will be on September 13th at 1:00 PM. Ties will have to be taken off the buildings to the new curb stops and then recorded, also verify that all covers can be removed.
C. Marc met with Chris Laberge from the VLCT showed him around they felt there were no issues to write up for the district. Mission control has been installed; the information is great.
D. Marc met with Wayne Russin and Kevin Campbell to discuss the water leak to Campbell’s house. There are two different flows coming out. One was a leak in Kevin’s water line, the other a leak in front of the tank. Not able to find the curb stop so they will have to cross Dave Foran’s property, Marc, to meet with him on Tuesday in the AM.
E. Marc pointed out that some trees need to be cut down around the Maple Ridge tank. Joe said he will take care of it.
4. Customer concerns/comments.
5. Repairs and Maintenance.
A. Chlorine was low, so Mike changed the reagents.
6. Old business.
A. A new color of green was picked out for the Pump House.
B. Jane will call Paul Gillespie and remind him about Nelson Davis’s water will be shut off on September 15.
C. Harold and Marc reviewed Peter’s History of the Water District.
7. New Business.
A. Marc shared that Neptune Support has suggested we upgrade our software at a cost of 1 year at $750.00 or 3 years at $675.00 a year for a total of $2025.00. Joe made a motion to go with the 3 year and include it in the new Budget. Jason seconded the motion, it was approved.
B. Jane suggested that she should meet with Dick Wheatley at the end of each Fiscal year to verify that the Bookkeeping is in order. The Board approved this request.
C. Jane will cancel our contract with Contact Communications.
8. Bills to review & approve for payment. Bills were reviewed and approved
9. Next Meeting Date: Next regular meeting October 7, 2013, at 7:00 PM, Budget Meeting October 14, 2013, Annual Meeting November 4 in (conjunction with regular meeting)
10. Adjournment. The meeting was adjourned at 8:57 PM.
Respectfully submitted,
Jane Maheux clerk/ treasurer
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Peter Mitchell President