July 2013 minutes
all minutes are in draft form
July 1 , 2013
7:00 p.m.
Basement of the United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Peter Mitchell Marc Maheux Paul Gillespie
Joe O’Brien Mike Willard Roberta Gillespie
Jason Ritter
CLERK ASST. OPERATOR
Jane Maheux
Peter Mitchell called the meeting to order at 7:06 p.m.
1. Review & approval of previous minutes. Minutes from the June meeting was approved.
2. Review & approval of financial statements. The financial reports for the June meeting were approved.
3. Operations Report.
A. Operator’s report.
i. Water usage. 55923 gal/day
ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. Marc reported the State has concerns about the Fluoride readings ours vs. theirs.
C. SOC’s this month can be taken at the entry line instead of Poker Hill Tank.
D. Mike passed his Operator’s test.
E. Martell’s at 22 Park Street requested the water to be shut off for work they were doing; Marc was unable to shut it off due to a broken curb stop. Marc had Wayne Russin cut in a new curb stop so they would not have to dig up the sidewalk; Martell’s has a plastic pipe service line.
4. Customer concerns/comments.
A. Paul and Roberta Gillespie came to discuss the bill at the Nelson Davis property on VT RT 15. They would like the bill reduced and the water turned on. The Board discussed this, and Joe made a motion to turn the water on at our cost of $61.00. They will continue to accrue interest and the water will only be on until the house is sold or September 15th whichever comes first. They will also be charged for a shut-off in September if it needs to be done. The Board approved the motion. Jane to send a letter for them to sign and return with this information.
5. Repairs and Maintenance.
A. Mike is to request a written estimate for the repiping of the Control Building. Marc feels if it is in the Budget, we should do it
B. In preparation for the Sidewalk project 4 curb stops will need to be replaced and the Erie box on one. They are located at 385, 395, 393, 397 VT RT 15. A work permit has been mailed in, paint is on the ground, and Dig Safe has been notified. Wayne will start work on July 8th. Marc has contacted these customers.
6. Old business.
A. Underhill ID sent a letter stating they could not afford to change the meter. The Board said this is not an option. A Letter will be sent to them stating they would be charged at the same rate for this current quarter, and then prorated until the meter is changed at .5 units per day. And that it must be replaced by August 1st or the water will be shut off.
B. Jason has new paint samples for Pump House. He will show them to Paige.
7. New Business.
A. Received a quote from Champlin for a system to contact the district with problems through your cell phone. M110 at a cost of $1495.00 and an annual expense of $347.40. Joe made a motion to investigate entering a contract Jason seconded the motion and was so approved.
8. Bills to review & approve for payment. Bills were reviewed and approved.
9. Next Meeting Date: Next regular meeting August 5, 2013, at 7:00 PM
10. Adjournment. The meeting was adjourned at 9:15 PM.
Respectfully submitted,
Jane Maheux clerk/ treasurer
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Peter Mitchell President